Our Projects
The IT Division strives to bring the university the most advanced, relevant, and useful technologies to campus. To keep the university community abreast of projects within the IT Division, we publish milestones for our most visible projects and update them frequently, as circumstances can cause dates to change. Milestone details may include links to project charters and communications plans. At this time, those documents are only visible to IT division staff.
Information on this page can be filtered to better suit your needs. Filters include unit, dates, stakeholders, and project tiers. Tier one projects are strategic projects within the division and are the most visible to the Texas State community. Tier two projects are key projects the division is working on and are highly visible and have a significant impact on the university. Tier 3 projects are local projects and may not impact large portions of the university.
A list of completed projects can be found on our Completed Milestones page.
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- SAP Drivers Consent Forms Live
Date: June 20, 2022
Unit: Technology Resources
Description: During the most recent state legislative session, new laws were passed prohibiting state agencies from using GPS data without consent from employees or constituents. This project implements a consent form accessible in SAP for drivers to acknowledge and consent to the GPS tracking of university vehicles.
Stakeholder: External
- Windows 11 operating system made available for reimaged computers
Date: June 30, 2022
Unit: IT Assistance Center
Description: Microsoft rolled out its latest operating system, Windows 11, in October 2021. Texas State currently uses Windows 10 as the primary operating system for faculty, staff, and lab computers and we plan to make Windows 11 the primary operating system in the Summer of 2023. Windows 11 is being vetted by the campus IT community to ensure it is secure, while also confirming it is compatible with software essential to TXST including, enterprise-level applications, commonly used browsers, and select cloud applications. We plan to make Windows 11 an available option for university owned devices on June 30, 2022. At this time, faculty and staff can work with ITAC or their department technical staff to request a compatible university owned computer be reimaged to Windows 11. Reimaging involves erasing all data and applications from the computer. Data backup is recommended prior to reimaging.
Stakeholder: DOIT
- Software Cost Sharing Study Complete with Recommendations
Date: June 30, 2022
Unit: Information Technology Business Services
Description: The university uses a tiered system of software to manage who is responsible for licenses. There are three tier descriptions: (1) IT Division pays, (2) shared costs between IT and department, and (3) department pays 100%. This project is studying the current tier assignment for FileMaker Pro and SAS licensing.
Stakeholder: DOIT
- Data Center Network Upgrade Complete
Date: June 30, 2022
Unit: Technology Resources
Description:The university has been replacing network hardware and implementing the most modern networking protocol (MPLS). All areas of the university have been upgraded, with the remaining area being the data center in JCL. This project replaces aging hardware in the data center and completes the upgrade project.
Stakeholder: DOIT
- YouStar Video Studio 1 Opens
Date: Anticipated June, 2022
Unit: University Libraries
Description:The YouStar Video Studio 1 in Alkek One has been updated to mirror the user experience in YouStar Video Studio 2. The new studio is open and available for use by students, faculty, and staff.
Stakeholder: DOIT
- Ellucian Analytics Live
Date: July 11, 2022
Unit: Technology Resources
Description: This Ellucian cloud service allows the university to transform data into actionable insights and display the data via the analytics portal.
Stakeholder: DOIT
- New DUO Login Screen Live
Date: July 15, 2022
Unit: Information Security Office
Description: A new login screen for DUO will be implemented to provide a better end user experience and ease of use.
Stakeholder: DOIT
- Official university website domain change from txstate.edu to txst.edu
Date: July 21, 2022
Unit: Technology Resources
Description: Websites hosted in the Gato web content management system currently using the txstate.edu domain will be updated to use the new txst.edu domain and automatic redirects will be set up for all txstate.edu links to point to the new txst.edu domain.
Stakeholder: DOIT
Project Tier: 2
- SIP Trunking Implementation Complete
Date: July 22, 2022
Unit: Technology Resources
Description: Legacy copper connectivity for telephone connections will be migrated over to GTT phone company and will now utilize virtualized network connections. This will improve reliability and scalability and provide the university with more fail-safe telephone services during campus outages.
Stakeholder: DOIT
- Cyclical Release TXST Mobile Live
Date: July 28, 2022
Unit: Technology Resources
Description: TXST Mobile is updated to include a new traveler setting, NSO component, updated Academic Calendar, and more!
Stakeholder: DOIT
- State of Information Security (SOIS) Report Complete
Date: July 31, 2022
Unit: Information Security Office
Description: Completion of the annual State of Information Security Report.
Stakeholder: DOIT
- Canvas Attendance Tool Upgrade Live
Date: August 16, 2022
Unit: Technology Resources
Description: The Canvas attendance tool will be updated to allow instructors the additional functionality of a QR code to use for student check-in, making attendance taking easier for faculty and students.
Stakeholder: DOIT
- LIT/Lamar PA/Orange Security Assessment Complete
Date: August 31, 2022
Unit: Information Security Office
Description: A questionnaire will be completed by the Information Security Office from other TSUS institutions to provide detail into their security posture.
Stakeholder: DOIT
- Reduce time to password expiry for non-Duo enrolled NetIDs
Date: September 30, 2022
Unit: Information Security Office
Description: Reduce the length of time for passwords to expire for faculty, staff and students who are not enrolled in Duo.
Stakeholder: DOIT
- Mediaflo Video Content Management System Decommissioned
Date: September 30, 2022
Unit: IT Assistance Center
Description: Ensemble Video, the video content management system (VCMS) behind Texas State’s Mediaflo service was acquired by Panopto in early 2021, and they have set an end of life for the Ensemble Video product in September of 2022. YuJa was made available to Texas State faculty, staff, and students on April 25, 2022. Mediaflo media files and links will be migrated from to YuJa prior to the start of the Fall 2022 semester. On September 30, 2022, Mediaflo will no longer be available for use at Texas State. We will communicate directly with all Mediaflo users on what to expect and when.
Stakeholder: DOIT
Project Tier: 2
View the Project Charter (Division of IT staff only)
- Louise O'Connor exhibition Launched
Date: Anticipated September, 2022
Unit: University Libraries
Description: Photography, artifacts and audio recordings exhibition in the main Wittliff Gallery.
Stakeholder: DOIT
- Centralized JAF Database Available
Date: Anticipated Third Quarter, 2022
Unit: IT Financial Planning and Analysis
Description:
Stakeholder: DOIT
- Alkek 133 Renovations Complete
Date: Anticipated Third Quarter, 2022
Unit: Special Assistant
Description: The renovations of Alkek 133 will be completed. Renovations include expansion of the Alkek One Immersion Studio and flex space, addition of the IDEA Center, and the reconfiguration of Library and ITAC shared spaces.
Stakeholder: DOIT
- Retiree and Faculty Access Information Resources Available
Date: Anticipated Third Quarter, 2022
Unit: Special Assistant
Description: Navigating the retirement landscape can be confusing and the Division of IT does not want to add to it. The division will create documentation, videos, and other helpful resources outlining what IT services retirees have access to and what to expect from IT when retiring from the University.
Stakeholder: DOIT
- Student Success Metrics Available
Date: Anticipated Third Quarter, 2022
Unit: Technology Resources
Description: This project is essentially “Part I” of a data analytics and business process adjustment initiative, which is to create an infrastructure whereby selected data is stored in datasets that could be combined to provide insights to university administrators. This project is only about creating the “warehouse” of data, not about doing the actual analysis. For example, we might export to our warehouse Canvas usage and login data, wireless usage data, computer lab usage data, or other easily acquired datasets that could be combined or aggregated to create insights or patterns.
Stakeholder: DOIT
- Chatbot (Virtual Agent Service) Pilot and Implementation
Date: Anticipated Third Quarter, 2022
Unit: IT Assistance Center
Description: Pilot and integrate a university-wide Chatbot that will work to assist various departments and colleges across campus with using artificial intelligence to answer questions of prospective students, current students and others when it comes to the promotion and outreach of their services and helping to establish a way for other departments to get involved.
Stakeholder: External
- CRM Sales and Customer Support Modules Implemented
Date: Anticipated Third Quarter, 2022
Unit: Technology Resources
Description:
Stakeholder: External
- Alkek One Micro-credentialing Program Launch
Date: Anticipated Third Quarter, 2022
Unit: University Libraries
Description:By completing an Alkek One workshop series, TXST students, faculty and staff can earn badges issued by the National Aeronautics and Space Administration (NASA).
Stakeholder: DOIT
- Unity Scholars Program Launch
Date: Anticipated Third Quarter, 2022
Unit: University Libraries
Description: An announcement has been made to campus advertising the Unity Scholars program. This program will award two-year scholarships to advanced graduate students who will teach XR workshops at Alkek One and collaborate with the TXST community on immersive storytelling projects. Scholarships will include money for all tuition expenses (including fees), as well as a graduate assistantship.
Stakeholder: DOIT
- Alkek Open Theater Refresh Completed
Date: Anticipated Third Quarter, 2022
Unit: University Libraries
Description: Refresh and update the Open Theater with new and updated media options.
Stakeholder: DOIT
- Canvas Downloadable Outcome Report Available
Date: Anticipated Third Quarter, 2022
Unit: Technology Resources
Description: Develop a basic LTI for displaying a downloadable outcomes report for all courses at the department level (Canvas is currently limited to the course and sub account level - this would be adding a new permission level).
Stakeholder: DOIT
- TXST Mobile - Room Reservations Live
Date: Anticipated Third Quarter, 2022
Unit: Technology Resources
Description: Launch a new room reservation component to support unmediated spaces in the Alkek Library.
Stakeholder: DOIT
- First Live Event Hosting Certification Class Taught
Date: Anticipated Third Quarter, 2022
Unit: IT Assistance Center
Description: Hybrid online and live training to help faculty and staff gain necessary knowledge and confidence in using the various supported online meeting tools to host their own live events without IT assistance. This includes production planning tips, run of show tips, and the technical details of how the various tools work.
Stakeholder: DOIT
- Classroom Remote Instruction Delivery Upgrades - Large Classrooms
Date: Anticipated Third Quarter, 2022
Unit: IT Assistance Center
Description: This milestone will improve the video conferencing technology in all large classrooms. While many classrooms are standardized in their setup, there are quite a few that are unique and will require a special technology solution. These classrooms will see improved camera and microphone technology.
Stakeholder: DOIT
- Migration of Media Content and Links from Mediaflo to YuJa Complete
Date: Anticipated Third Quarter, 2022
Unit: IT Assistance Center
Description: Ensemble Video, the video content management system (VCMS) behind Texas State’s Mediaflo service was acquired by Panopto in early 2021, and they have set an end of life for the Ensemble Video product in September of 2022. YuJa was made available to Texas State faculty, staff, and students on April 25, 2022. We will migrate media files that are currently in Mediaflo to YuJa during this phase. This migration will include redirecting all links (URLs) to media files in Mediaflo to the corresponding media in YuJa. Users with Mediaflo media files will receive detailed communications on what to expect and when to expect it. Our goal is to have this completed prior to the start of the Fall 2022 semester.
Stakeholder: DOIT
Project Tier: 2
- Risk Assessment Kick Off under revised Risk Assessment Strategy
Date: Anticipated Third Quarter, 2022
Unit: Information Security Office
Description: Risk assessments largely consist of standardized questionnaires completed by Information resource owners and custodians. These responses provide quantifiable data about the degree to which the assessed information resources implement various security controls. A new strategy is being implemented on how Risk Assessments will be administered.
Stakeholder: DOIT
- Security Policy Overhaul
Date: Anticipated Third Quarter, 2022
Unit: Information Security Office
Description: Full review and major rework of institutional security policies to improve institutional compliance and alignment with TSUS and State requirements.
Stakeholder: DOIT
- Marcom Move to Alkek Complete
Date: Anticipated Third Quarter, 2022
Unit: Special Assistant
Description: The Marcom team will be moving to recently vacated space in Alkek. The move will put the Marcom team in the center of campus, closer to the student body, and closer to other division communicators.
Stakeholder: DOIT
- PDF Accessibility Training Course Available
Date: Anticipated Third Quarter, 2022
Unit: Special Assistant
Description:Provide in-person PDF remediation training for the Canvas resources I created last year. This will buttress these resources with practical examples and expert guidance. This will be held every 6 weeks or twice per semester.
Stakeholder: DOIT
- DOIT Service and ITAC Support Page Revisions Launched
Date: Anticipated Third Quarter, 2022
Unit: Special Assistant
Description: Both the ITAC Support and DOIT Service pages were moved to the mobile-first template in 2021. While performing this work, duplication of information and other items were noticed. This project will update these pages to ensure no duplication occurs and the best user experience possible is offered to the TXST community.
Stakeholder: DOIT
- Computer Replacement Program FY23 Launch
Date: Anticipated October, 2022
Unit: Special Assistant
Description: The Computer Replacement Program (CRP) replaces aging computers for faculty and staff at Texas State. Divisions and Colleges will receive computer allocations (units) whereby they can order computers. These computers are standardized and cannot be modified. Some computers may require additional funding. In addition to computer ordering support we will continue to offer historical ordering reports and purchase consulting based on computers assigned to your unit/department.
Stakeholder: DOIT
- Cybersecurity Awareness Month
Date: Anticipated October, 2022
Unit: Information Security Office
Description: The annual Cyber Security Awareness Month activities begin.
Stakeholder: DOIT
- Agency Information Security Assessment Report Submitted (2054.515)
Date: November 15, 2022
Unit: IT Assistance Center
Description: At least once every two years, each state agency shall conduct an information security assessment of the agency’s information resources systems, network systems, digital data storage systems, digital data security measures, and information resources vulnerabilities.
Stakeholder: DOIT
- TechTalk Fall 2022
Date: Anticipated November, 2022
Unit: IT Assistance Center
Description: This content-packed session will bring Technical Support Personnel (TSPs) together online to gain insight on tech services and projects, ask tech questions, and network with fellow TXST tech staff for information and resource sharing..
Stakeholder: DOIT
- Display User Profile for TXST Mobile App
Date: Anticipated Fourth Quarter, 2022
Unit: Technology Resources
Description: A new page in the TXST Mobile app will be created for students which will display their current major, classification, current address, phone number, email address, and personal pronouns. Convenient inks to Self-Service Banner (SSB) will be provided so students can easily keep their data current.
Stakeholder: DOIT
- Wikidata Records of Faculty Research EnhancedÂ
Date: Anticipated Fourth Quarter, 2022
Unit: University Libraries
Description: The creation of Wikidata records for faculty in the College of Liberal Arts and the College of Science & Engineering enhance faculty visibility. Wikidata records will also include digital links to their scholarly research.
Stakeholder: DOIT
- First Unity Scholar Selected
Date: Anticipated Fourth Quarter, 2022
Unit: University Libraries
Description: A competitive application process has concluded, and the first Unity Scholar has been chosen.
Stakeholder: DOIT
- HathiTrust Online Resources Workflow Launched
Date: Anticipated Fourth Quarter, 2022
Unit: University Libraries
Description: Develop and implement workflow to identify, catalog, and maintain open access HathiTrust online resources to support scholarly communication.
Stakeholder: DOIT
- Online Catalog Search Terminology Improved
Date: Anticipated Fourth Quarter, 2022
Unit: University Libraries
Description: University Libraries incorporate suggested natural language metadata to improve search terminology with diverse and inclusive language.
Stakeholder: DOIT
- Open Educational Resources (OER) Adopted
Date: Anticipated Fourth Quarter, 2022
Unit: University Libraries
Description: Identify and make available OER for all 8 core university courses; giving faculty the option to integrate into their teaching. This work contributes to efforts on campus to provide textbooks savings to students with the Affordable Learning Materials Committee.
Stakeholder: DOIT
- Send&Print Phase II Expansion Completed
Date: Anticipated Fourth Quarter, 2022
Unit: University Libraries
Description: Cost share Send&Print model developed. Three campus partners signed on to participate.
Stakeholder: DOIT
- TRACS Decomission Complete
Date: Anticipated Fourth Quarter, 2022
Unit: Technology Resources
Description: Decomission TRACS learning management system and backup/archive the data.
Stakeholder: DOIT
- Risk Assessment Complete
Date: Anticipated Fourth Quarter, 2022
Unit: Information Security Office
Description: Risk assessments largely consist of standardized questionnaires completed by Information resource owners and custodians. These responses provide quantifiable data about the degree to which the assessed information resources implement various security controls.
Stakeholder: DOIT
- TAC 202 Audit Delivered
Date: Anticipated Fourth Quarter, 2022
Unit: Information Security Office
Description: Texas Administrative Code (TAC) 202 requires agencies and institutions of higher education to use the TAC 202 Security Controls Standards Catalog. The security controls catalog is based on the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53, R4. Using a centrally managed controls catalog effectively ensures that all agencies and institutions use common language and minimum standards when implementing security measures.
Stakeholder: DOIT
- Work-Study Allocation and Utilization Report Avaialble
Date: Anticipated Fourth Quarter, 2022
Unit: IT Financial Planning and Analysis
Description: Design new report to display number of allocations and utilization for work-study, moving away from the current manual process.
Stakeholder: DOIT
- Pinnacle Self-Service Portal (NetOps)
Date: Anticipated Fourth Quarter, 2022
Unit: IT Financial Planning and Analysis
Description: Solution for current manual process. Ability for users to update information associated with their phone services: request new services or disconnections, update accounts, report issues, etc.
Stakeholder: DOIT
- Personal Pronoun display and update capabilites live in TXST Mobile App
Date: Anticipated Fourth Quarter, 2022
Unit: Special Assistant
Description: Functionality for students to view and update their personal pronouns via the TXST mobile app will be live. The mobile app will leverage already existing mechanisms in Self-service Banner to allow students the ability to modify their personal pronoun designation right from the TXST mobile app.
Stakeholder: DOIT
- Windows 11 Becomes Official Operating System at TXST
Date: May 1, 2023
Unit: IT Assistance Center
Description: On this date the official Texas State Windows Operating System will transition from Windows 10 to Windows 11. All new Windows computers ordered on or after this date will come with the standard Windows 11 Texas State image. Additionally, all computers repaired through ITAC with a service that requires the operating system be reinstalled will receive Windows 11. Windows 10 will only be installed on computers that do not meet the minimum hardware requirements for Windows 11.
Stakeholder: DOIT
- Centennial Hall Teaching Theatre Renovation Complete
Date: Anticipated Third Quarter, 2023
Unit: IT Assistance Center
Description: The technology in the Centennial Hall Teaching Theater is beginning to show it's age and needs to be replaced. We plan to work directly with faculty teaching in this space to tailor the improvements around their technology needs. This will involve surveys, focus groups, AV design, procurement and installation over two years.
Stakeholder: DOIT
- Audience Response System Installed in all Classrooms
Date: Anticipated 2023
Unit: IT Assistance Center
- Alkek Teaching Theater Renovation Complete
Date: Anticipated Third Quarter, 2024
Unit: IT Assistance Center
Description: The technology in the Alkek Teaching Theater is beginning to show it's age and needs to be replaced. We plan to work directly with faculty teaching in this space to tailor the improvements around their technology needs. This will involve surveys, focus groups, AV design, procurement and installation over two years.
- Clear Alkek Library 4th floor compact shelving
Date: Anticipated Fourth Quarter, 2024
Unit: University Libraries
- Mediaflo automated captions launched
Date: Under Review
Unit: Technology Resources
Description: The automated captions launch will integrate Microsoft Azure with the university's enterprise media management system, Mediaflo. Media assets uploaded to a Mediaflo library or created within the system via Anthem will be transcribed by Azure closed caption transcript will be appended to the media for library owners to work with (edit/enhance) using the embedded Amara caption editor.
Comments: This item was originally scheduled for Q3 but had to be pushed because of competing demands.
- LBJSC Teaching Theatre Renovation
Date: Anticipated Third Quarter, 2025
Unit: IT Assistance Center
Description: The technology in the LBJSC Teaching Theater is beginning to show it's age and needs to be replaced. We plan to work directly with faculty teaching in this space to tailor the improvements around their technology needs. This will involve surveys, focus groups, AV design, procurement and installation over two years.
- Peopleadmin onboarding complete
Date: Under Review
Unit: Technology Resources
Description: This project will facilitate the onboarding of our new employees. Today much of our onboarding occurs in person in the new employee orientation that takes place on the first day of employment. This solution will deliver online onboarding activities for the new employee, prior to their start date. For example collecting bank details for direct deposit, selecting an insurance plan, parking permits, election of electronic W-2, etc. The desire is to eliminate or reduce the amount of time the employee spends in new employee orientation so they can immediately begin performing their job functions rather than spending half a day in orientation.
Notes: This project was scheduled for completion in August 2020 but is being moved due to end-customer competing demands. With the current restructuring of leadership within Human Resources, the project has been put on hold until further notice.
- Social Work Field Placement
Date: Under Review
Unit: Technology Resources
Description: Students pursuing Social Work as their major must complete an internship in their last semester at TXST. This web application allows students to apply for an internship, to confirm their academic eligibility, and to select their preferred geographic location and social work areas of interest to be matched with agencies with the same attributes. Agencies will receive an email, including the student’s resume, notifying them of the match. Agency representatives can accept the student for the internship in the tool, following an interview/review process. Automation of the communication and override management, as well as MOU statuses offer additional value to the department.
View the Social Work Field Placement project charter (IT Staff only)
Note: This item was originally scheduled for Q3 2020 but had to be pushed because of resource constraints and underlying application updates.
- Educator field block available
Date: Under Review
Unit: Technology Resources
Description: Students pursuing teacher certification have a required field block element of their curriculum. These field blocks are a combination of a Texas State course taught by TXST instructor, as well as observation of a teacher working in the local school districts. This tool assists confirming the eligibility of the student to register for a field block, matching them with a school district that has availability for observation in the appropriate subject, and automates the communication and overrides necessary for the student to register for the relevant courses, once the match is confirmed.
Note: This item was originally scheduled for Q3 2020 but had to be pushed because of resource constraints and underlying application updates.
- Surveillance Camera Billing in Pinnacle Complete
Date: Under Reveiw
Unit: IT Business Operations
Description: This project will move from a manual process to use a Pinnacle workflow for IDT billing.
- TXST Mobile faculty and staff user profile launch
Date: Under Review
Unit: Technology Resources
Description: The faculty and staff user profile launch in TXST Mobile will provide personal user profile information for faculty and staff. Data points and sources will reflect the unique needs of the user base and allow individuals to easily update incorrect data from the app.
Note: This item was originally scheduled for completion in Q4 2020 but is being pushed due to resource constraints.
