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Adobe Sign

Adobe Sign is an e-signature tool that replaces paper and ink signatures with automated electronic signatures. Texas State users have sent more than 10,000 documents using this popular tool as of June 2019. Easily send, sign, track, and manage signature processes using a web browser or mobile device.

  • Available to: Faculty, Staff, Student Employees, Graduate Assistants; however, anyone can sign.
  • Where to use: Online, mobile devices
  • Cost: Free

More About Adobe Sign

  Easy to create

Upload any popular document type or choose a previously uploaded template. Add fields to collect e-signatures and other information.

 Easy to sign

Recipients follow the link emailed to them and then sign the document. No downloads or account signups needed.

 Notifications

As soon as a document is viewed or signed, you will be notified. Receive alerts when a request is set to expire, and send reminders.

 Activity tracked

Every step is recorded: when a document is viewed or signed. All parties receive a copy of the signed document.


New Look for Adobe Sign Email Notifications

Adobe Sign emails now look like Texas State thanks to new templates. We have created a new layout and used colors and fonts that reflect Texas State branding. 

Starting in June 2019, you will notice changes when you receive emails for:

  • a document being sent
  • a reminder to sign
  • notification that someone has signed
  • notification that the document has been completed and filed
Notification that someone has sent you a document to sign
Notification reminding you that someone has sent you a document to sign

Additional Information

Demo the Process

Get a first-hand look at the Adobe Sign process, from preparing and sending documents, to collecting signatures. Take a demo of the process from Adobe with a simulated experience and see how easy it is to prepare and send a document for signature.

Prefer to try the demo in a full browser? Visit the Adobe Sign site to try in a full browser.

Using Adobe Sign for the Alcohol Beverage Activity Form has streamlined this formerly time-consuming task. Everyone is now thinking of ways to use other forms in their departments!

Connie Hackney
Senior Administrative Assistant
University Libraries

Adobe Sign has made the process of getting a form signed so much easier! I can track exactly whose signature it's waiting on and send a reminder without having to leave my desk!

Julia Lara
Information Security Specialist
Information Security Office

Adobe Sign has allowed us to track many Leave Requests within our department electronically rather than a cumbersome paper trail! It has been a great time-saving tool!

Michelle Hudnall
User Services Consultant I
Technology Resources

 

Data Classification Proper Use

Since documents are stored in the Adobe cloud, please do not ask for or include sensitive or confidential information using an Adobe Sign form.

If you have a question about whether or not to include certain types of information, please contact the governing department for consultation.

Please see Information Security's Data Classification guide for more information.

 

Confidential information examples:

• Social Security Numbers • HIPAA data
• Credit Card numbers • FERPA data
• PCI data  

 


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